| MS Outlook is an exhaustively used email | | | | 4. Select the Personal Storage Table (PST) file |
| management application across the globe by | | | | 5. Click the Settings button. "Personal Folders" |
| millions of users. MS Outlook creates a PST file | | | | dialog appears |
| for storing all the information received, sent or | | | | 6. Click the Compact Now button. Outlook will |
| created using this application. You can also term | | | | start freeing up the extra space in the PST file |
| these files as the repository of MS Outlook that is | | | | 7. Click OK after the compaction process |
| used for saving email items such as contacts, | | | | completes successfully |
| tasks, messages, calendar information etc. With | | | | 8. Click the Close button to exit |
| the versions of MS Outlook that are available in | | | | Although, this option in MS Outlook 2007 will help |
| the market, Personal Storage files are usually | | | | you to compact PST but its limitation is that it |
| created in two formats- ANSI and UNICODE. | | | | simply empties the extra space in these files |
| ANSI PST is the format of older versions (97, | | | | without offering any other flexibility to manage |
| 2000 and 2002) of MS Outlook and have a | | | | data in them. On the contrary, compact PST tool |
| physical size limit on PST (ANSI) files of around 2 | | | | offers its users an array of flexibility to manage |
| GB. This means that if the size of PST files | | | | their PST data. |
| exceeds the 2GB size, user would not be able to | | | | Using Compact PST tool, a user can not only |
| work with Outlook as the file becomes | | | | compact PST file but also compress PST files as |
| inaccessible. Also, the increasing size of PST can | | | | well as all attachments in them. In addition to this, |
| result in corruption of Outlook database file. Varied | | | | the user has the following options: |
| performance issues of Outlook database files also | | | | - Compress all attachments in new PST |
| suggest a user to limit the size of outlook | | | | - Remove all attachments in new PST |
| database file or compact PST file size. | | | | - Remove all attachment from new PST file and |
| When the size of Outlook database file increases | | | | save them in another folder |
| it affects the performance of Outlook by slowing | | | | - Remove all attachments from new PST to save |
| down the Outlook processes. User can act smart | | | | and compress them in another folder. |
| if he decides to compact PST before the file | | | | This way you have the power to save and |
| touches the threshold size of 2GB. Compact PST | | | | manage the attachments in your outlook |
| files as this is the ideal way to combat corruption | | | | database files as per your requirement. |
| in Outlook database files and further save your | | | | This wondrous compact PST tool allows the users |
| data from possible loss situation. You can follow | | | | to compress multiple Outlook database files in a |
| the steps given below to compact PST file in | | | | single cycle. Up to 2147483648 PST databases |
| Outlook 2007: | | | | can be compressed in a single compress cycle. |
| | | | Try its free evaluation version to get a fair idea |
| 1. Launch MS Outlook 2007 | | | | of its working and features. The free version |
| 2. Select File > Data File Management option. | | | | works just like the full version but it saves only |
| "Account Settings" dialog appears | | | | the first 5 emails per folder after compression. |
| 3. Select the Data Files tab | | | | |